You can build an Adobe Presenter publication over an underlying PowerPoint publication at any stage of development—whether you start a new publication from scratch or open an existing slideshow.

Presenter output can be used on mobile devices that run Flash Lite 3. Many features are supported, including slide animations and backgrounds, audio, and embedded SWF and FLV files. Some Presenter content isn’t supported in Flash Lite 3, however, including the side panel, quizzes, themes, and the playbar.

Setting Up the Presentation

To save time when configuring Presenter settings, it’s quickest to have the set of slides created and the basic titling finished. That way, when you select some of the configuration options, you won’t have to guess at settings. Let’s get started.

1. Open your presentation in PowerPoint.
2. Choose Adobe Presenter > Presentation Settings to display the Presentation Settings dialog box.
3. Configure the presentation features as desired. (The following sections discuss some of the more useful options.)
4. On the Attachments tab, select and add files to attach to the presentation. An attachment can be either a file or a link. Click Add to open the Add Attachment dialog box, where you can specify content such as spreadsheets or charts that you want to provide with the presentation.
5. After you’ve finished modifying the settings, click OK to close the dialog box.

Microsoft Visio and Adobe InDesign and Illustrator are popular source programs for producing layered PDF files. Visio gives you the power to use one document structure and layer the information and data as needed. InDesign and Illustrator offer collections of PDF presets for export, and you can specify separate layers in most of those presets.

Why Bother with Layers?

In some cases, you should always flatten a document, such as a drawing certified by an engineer, to preserve its integrity. In other cases, feel free to layer away. A layered PDF document can be a terrific advertising tool. Instead of showing your customer one product image and some color swatches, put the alternate colors on different layers and let your client click through bookmarked layers, viewing the product in its varying colors.

Layered Visio Files

Layers convert using the settings you choose in Visio’s Layer Properties dialog box, such as visibility, locks, and names. In the Adobe PDF program menu, choose Adobe PDF > Convert all Pages in Drawing to include all layers, including the background. Select basic conversion options as with the other PDFMakers.

The Visio PDFMaker settings include options for embedded data. Choose Adobe PDF > Change Conversion Settings to display the Acrobat PDFMaker dialog box. In the Application Settings area on the General tab, look for options to include Visio properties, as well as how to manage objects without custom properties

The conversion process in Visio uses a multipanel PDFMaker. As you step through the PDFMaker, be sure to identify how you want to manage the exported layers. For ease of use in the exported PDF, consider grouping layers into layer sets.

Acrobat 9 gives you all the tools you need to sign a PDF document to indicate your approval or certify a PDF document to approve its contents. Acrobat also provides the tools you need to secure your PDF documents. You can use passwords to restrict users from opening, printing, and editing PDF documents. You can use a certificate to encrypt PDF documents so that only an approved list of users can open them. If you want to save security settings for later use, you can create a security policy that stores security settings. You can also permanently remove sensitive content from your PDF documents by using the Redaction feature.

In this exercise, you’ll create a digital ID that uses an image, digitally sign documents, apply password protection to a file to restrict who can open it, apply a password to limit printing and changing of the file, and learn how to certify a document. (If you don’t have the example files from the book, you can work with your own PDF documents.)

About Digital Signatures

A digital signature, like a conventional handwritten signature, identifies the person signing a document. Unlike a handwritten signature, however, a digital signature is difficult to forge because it contains encrypted information that is unique to the signer and easily verified.

To sign a document, you must obtain a digital ID from a third-party provider or create a self-signed digital ID for yourself in Acrobat. The digital ID contains a private key that is used to add the digital signature and a certificate that you share with those who need to validate your signature.

For information about Adobe security partners that offer third-party digital IDs and other security solutions, visit the Adobe.com.

Creating Digital Signatures

For this exercise, you’ll use a self-signed digital ID, which is often adequate for signing documents within a corporate environment. In the Security preferences, you can set the appearance of your digital signature, select your preferred digital signature signing method, and determine how digital signatures are verified. Before you open a signed document, you should also set your preferences to optimize Acrobat for validating signatures.

1. Start Acrobat.
2. Choose Edit > Preferences (Mac OS: Acrobat > Preferences), and select Security in the left pane. You may need to scroll down the list.

Adding Images to Your Digital Signatures

First you’ll add the company logo to your signature block.

In the Preferences dialog box, click New to open the Configure Signature Appearance dialog box. This is where you can personalize your digital signature by adding a graphic. For the moment, the Preview pane shows the default digital signature appearance, which is text-based.

1. First you’ll name the appearance of your signature and then add your corporate logo to the signature block.
2. In the Title text box, enter a name for the appearance of your signature. We entered Logo because we’re going to add our corporate logo to the signature line. You should use a name that’s easy to associate with the contents of the signature appearance. You can create several digital signatures for yourself.
3. In the Configure Graphic section of the dialog box, select the Imported Graphic option, and click File
   In the Select Picture dialog box, click Browse, and select the Clarity_Logo.pdf file in the Lesson08 folder. Click Select, and then click OK to return to the Configure Signature Appearance dialog box.

Now you’ll specify the information to be included in the text block of your signature. You’ll include your name, the reason for signing the document, and the date.

In the Configure Text area of the Configure Signature Appearance dialog box, leave Name, Date, and Reason selected. Deselect all the other options (see Figure 4).

1. When you’re happy with the preview of your signature block, click OK.
2. In the Preferences dialog box, select “View documents in preview document mode when signing.”
3. Click Advanced Preferences, and click the Creation tab. Select the “Show reasons when signing” option, and click OK

Selecting a Signing Method

Now you’ll specify a default signing method.

Click the Advanced Preferences button in the Security pane of the Preferences dialog box again.

On the Verification tab of the Digital Signatures Advanced Preferences dialog box, notice that “Require certificate revocation checking to succeed whenever possible during signatures verification” is selected . This option ensures that certificates are always checked against a list of excluded certificates during validation.

1. Make sure that the first verification option is selected. (“Use the document-specified method. Prompt if it is not available.”) You’ll be prompted if you don’t have the necessary software when you try to open a document.Also on the Verification tab is a pop-up menu allowing you to choose the default method for verifying signatures. This menu is dimmed unless you change the verification method by selecting a different radio button. On the Creation tab, you set the default method to be used when signing and encrypting documents.
2. Click the Creation tab and check that Adobe Default Security is selected for the “Default method to use when signing and encrypting documents” option.On Windows, you also have a Windows Integration tab where you can specify whether identities from Windows certificates can be imported and whether all root certificates in the Windows certificates can be trusted. We recommend that you leave the default settings on this tab.
3. Click OK, and click OK again to close the Preferences dialog box.

Opening the Work File

In this part of the exercise, you’ll send an advertisement for Clarity skin lotion to an advertising agency for finalization. You’ve reviewed the document and made required changes, and now you’ll sign the revised advertisement electronically.

Signing a document electronically offers several advantages, not least of which is that you can email the signed document rather than having to fax it or send it by courier. Although digitally signing a document doesn’t necessarily prevent people from changing the document, it does allow you to track any changes made after the signature is added and revert to the signed version if necessary. (You can prevent users from changing your document by applying appropriate security to the document, as you’ll see later in this exercise.)

1. Choose File > Open.
2. Select Lotion.pdf in the Lesson08 folder, and click Open.
3. Choose File > Save As, rename the file Lotion1.pdf, and save it in the Lesson08 folder.

Creating Digital IDs

A digital ID is like a driver’s license or passport. It proves your identity to people with whom you communicate electronically. A digital ID usually contains your name and email address, the name of the company that issued your digital ID, a serial number, and an expiration date.

A digital ID lets you create a digital signature or decrypt a PDF document that has been encrypted. You can create more than one digital ID to reflect different roles in your life. For this section of the exercise, you’ll create a digital ID for T. Simpson, Director of Advertising.

1. Choose Advanced > Security Settings.
2. In the Security Settings dialog box, select Digital IDs in the left pane. Then click the Add ID button

1. You’ll create a self-signed digital ID. With a self-signed ID, you share your signature information with other users by using a public certificate. (A certificate is a confirmation of your digital ID and contains information used to protect data.) While this method is adequate for most unofficial exchanges, a more secure approach is to obtain a digital ID from a third-party provider.
2. In the Add Digital ID dialog box, select “A new digital ID I want to create now.” Click Next.If you’re working in Mac OS, skip to step 5. If you’re working in Windows, you’ll choose where to store your digital ID. The http://www.rsa.com/rsalabs/node.asp?id=2138 digital ID file option stores the information in a file that you can share with others. A Windows default certificate digital ID is stored in the Windows certificate store. Because you want to share your digital ID with colleagues, you’ll use the PKCS #12 option.
   1. Make sure that New PKCS #12 Digital File ID is selected, and click Next.Now you’ll enter your personal information.
   2. Enter the name you want to appear in the Signatures tab and in any signature field that you complete, and enter a corporate or organization name (if necessary) and an email address. We entered T. Simpson, Director for the name, Clarity for the organization name, and clarity@xyz.net for the email address. Make sure that you select a country/region. We used the default US – United States.
   3. Choose a key algorithm to set the level of security. We chose the default 1024-bit RSA. Although 2048-bit RSA offers more security protection, it’s not as universally compatible as 1024-bit RSA.Now you’ll specify how the encryption is applied. You can use the digital ID to control digital signatures, data encryption (security), or both. When you encrypt a PDF document, you specify a list of recipients from your trusted identities, and you define the recipient’s level of access to the file—for example, whether recipients can edit, copy, or print the files. You can also encrypt documents by using security policies.

      For this exercise, you’ll choose digital signatures.

   4. From the “Use digital ID for” drop-down list, choose Digital Signatures, and then click Next
   1. If you want to change the location where your information is stored, click the Browse button and locate the required folder. For this exercise, you’ll use the default. Now you must set a password. We used Lotion123 as the password. Reenter your password to confirm it.

      NOTE

      Remember that the password is case-sensitive. Be sure to make a note of your password and keep it in a safe place. You cannot use or access your digital ID without this password. Your password cannot contain double quotation marks ([dp][dp]) or any of the following characters:

      ! @ # $ % ^ & * , | \ ; < > _

   2. Click Finish to save the digital ID file in the Security folder.

   Your new digital ID appears in the Security Settings dialog box. In Windows, select the digital ID to see its details. In Mac OS, double-click it to view the certificate details. When you’ve finished checking your digital ID, click Close to close the dialog box.

   Sharing Certificates with Other People

   Your digital ID includes a certificate that other people need in order to validate your digital signature and to encrypt documents for you. If you know that others will need your certificate, you can send it in advance to avoid delays when exchanging secure documents. Businesses that use certificates to identify participants in secure workflows often store certificates on a directory server that participants can search to expand their list of trusted identities.

   If you use a third-party security method, you usually don’t need to share your certificate with others. Third-party providers may validate identities using other methods, or these validation methods may be integrated with Acrobat. See the documentation for the third-party provider.

   When you receive a certificate from someone, that person’s name is added to your list of trusted identities as a contact. Contacts are usually associated with one or more certificates and can be edited, removed, or reassociated with another certificate. If you trust a contact, you can set your trust settings to trust all digital signatures and certified documents created with that certificate.

   You can also import certificates from a certificate store, such as the Windows certificate store. A certificate store may contain numerous certificates issued by different certification authorities.

   Now you’ll sign the advertisement and return it to the agency.

Like a handwritten signature, a document’s digital signature (also known as a digital ID or digital profile) represents you to the recipient. A digital signature has two parts: a public key and a private key. Fortunately, you don’t have to decide which key to use when. You use your private key to apply your digital signature to a file, which encrypts the data by using the public key. The public key is contained in a certificate that you exchange with your colleagues and contacts to verify your identity. Other people use your public key to create encrypted information to share with you. This two-way exchange of certificates and keys is the basis for building trusted identities (discussed later in this article).
Creating a Signature

You can create both default and custom signatures in Acrobat. To create a new signature, follow these steps:

1. Choose Advanced > Security Settings to open the Security Settings dialog box. Click Digital IDs on the left side of the dialog box to display your existing ID files in the upper-right pane of the dialog box.

1. To build a new signature, click Add ID on the dialog box’s toolbar. The Add Digital ID dialog box opens, giving you four options. The first three deal with existing IDs: You can find an existing ID from a file, a roaming ID stored on a server, or a device connected to your computer (such as a smartcard). To build a new ID, click “A new digital ID I want to create now” and then click Next at the bottom of the dialog box.
2. On Windows, the next dialog box asks where you want to store the digital ID. You have two choices: The default option is to create a new http://www.rsa.com/rsalabs/node.asp?id=2138 digital ID file, or you can add the digital ID to your http://technet.microsoft.com/en-us/library/cc757138.aspx. Click an option, and then click Next.

1. In the next dialog box, add the information you want to include in the certificate, such as name, organization name, and email address.
2. At the bottom of the dialog box, select a key algorithm, which defines the level of encryption and the version of Acrobat that can open the file. Choose 2048-bit RSA for Acrobat 9, or 1024-bit RSA for Acrobat 7 or 8.
3. From the “Use digital ID for” menu, choose the appropriate option:
   • Digital Signatures
   • Data Encryption
   • Digital Signatures and Data Encryption
4. Click Next. In the final pane of the dialog box, click Browse to choose a storage location for the certificate, or leave the default location in the Security subfolder of the Acrobat program’s installation folders so that you don’t lose track of your certificates. Type a password and a confirmation of the password, and click Finish.
5. Close the Security Settings dialog box.

Changing Your Digital Appearance

The visual signature applied to a document, either a default or a custom signature, is referred to as an appearance. The appearance is composed of combinations of information fields (such as dates or text), the Acrobat logo, and/or imported graphics.

Instead of using the default signature appearance, sparkle it up with an image:

1. Choose Edit > Preferences (Mac: Acrobat > Preferences) to open the Preferences dialog box, and choose Security from the Categories menu.
2. Click New in the Digital Signatures preferences to open the Configure Signature dialog box.
3. Enter the new signature’s description and information.

• Type a title for the appearance. Use a descriptive name to make the appearance easier to recognize.
• Select a Configure Graphic option. You can choose to use no graphic, an image from a file, or your name. To use an image, click Imported Graphic and then click the File button to open a Select Picture dialog box. Locate the file and click OK to close the dialog box; click OK again to close the picture’s preview.
• In the Configure Text section of the dialog box, specify the text options you want to display. All options are selected by default. Any choices that are deselected, such as Reason or Date, don’t appear in the finished signature.

1. If applicable, select a text direction and digits.
2. Click OK to close the Configure Signature Appearance dialog box. The new signature appearance is added to the Appearance list. Click OK to close the Preferences dialog box.

On Windows, one of the most common programs used with Adobe Acrobat is Microsoft Word. Acrobat automatically installs a PDFMaker into Word, and you can use that PDFMaker to generate PDF versions of your Word documents.

TIP

If your workflow includes merging documents on a regular basis, try out the Mail Merge to Adobe PDF feature, which merges database content with a Word file and converts the merged documents to PDF.

When your Word document is ready for conversion, save it and then click Convert to PDF on the PDFMaker 9.0 toolbar in Word, or choose Adobe PDF > Convert to Adobe PDF. Using the default PDFMaker settings, a Save As dialog box opens, displaying the same name as your Word document. Change the filename and location, if necessary, and then click Save to close the dialog box and convert the file.

Changing the Conversion Settings

The Standard conversion setting, the default used by PDFMaker, produces a PDF file that’s suitable for printing and small enough for easy distribution. To view or change the settings, choose Adobe PDF > Change Conversion Settings to open the Acrobat PDFMaker dialog box . You can choose an alternate group of presets from the Conversion Settings drop-down list, as well as changing other settings options as desired.

TIP

After you specify the settings you want, PDFMaker keeps those settings until you adjust them again, which makes converting a Word document to PDF a quick process.

Regardless of the conversion setting you select, the Settings tab selections remain much the same. Most of the PDFMaker settings are common in all PDFMakers, although the application settings vary among programs (see the following sections for some details). Each PDFMaker installed into Microsoft Office programs on Windows includes settings specific to the program, either in separate tabs or as options on the Settings tab. In Word, you can convert content such as bookmarks and comments, as well as text.

Select the Word tab to display Word-specific options:

* To preserve comments in your converted Word documents, select “Convert displayed comments to notes in Adobe PDF.” Comments in the source document are listed in the Word tab.  Use the options to configure the appearance of the comments.

* Choose the appropriate Convert option to preserve referencing work you have done (such as cross-references, table of contents, footnotes, and endnotes).
* Click “Enable advanced tagging” to integrate the tags for selected features into the converted PDF file.

The Word PDFMaker in Windows gives you three choices for generating bookmarks, depending on your document’s structure. Bookmarks are created from document styles or from headings you select from the default template. If you have bookmarks in the document, you can use them in the PDF document automatically. Open the Conversion Settings dialog box and select the Bookmarks tab.

The options on this tab let you do the following:

• Convert bookmarks you created in Word to PDF bookmarks.
• Convert Word headings by selecting/deselecting heading levels in the list.
• Convert specific styles by selecting them in the list.